The ETA Committee is elected on an annual basis, by both provincial and non-provincial players before the end of October, and consists of the following portfolios/positions:

q President

q Vice President

q General Secretary

o Disciplinary Manager

q Coaching Director

q Refereeing Director

q Development

o Academy

q Sponsorship and Marketing

o Marketing

o Vendor Selector/Liaison

o Events Supervisor

§ Annual Golf Day Coordinator

§ Juniors Fundraising Coordinator

§ Annual Year End Function Coordinator

q Representative Director

o Ladies Representative

o Mens Representative

o Juniors Representative

q Website Maintenance

q Juniors Coordinator

q Easterns Club

The ETA Committee is expected to meet on a monthly basis to discuss, and minute, the progress on any projects that are being prepared, executed or reported on.

Each Member of the committee must fulfill at least the minimum requirements set by the portfolio allocated, upon written agreement, to them.

Each member is expected to act in a professional manner when dealing with Touch Rugby Matters i.e. Even though they are not being paid to do this, they must behave in a manner as if they were.

As the existence of the Eastern Touch Association and Province is based on the existence of the Jeppe/Edenvale League, all Easterns Members are expected to always consider implications of their actions in respect of our League and its growth.

Each portfolio must have an updated stock items list, that must be kept by the Committee Member responsible for the item/s, the General Secretary and the President.

 

At the beginning of September, the President is to arrange to meet with each Committee Member and go through their Minimum requirement, which are to be seen as KPAs. Where they will discuss the possibility of the Member staying on as a Committee Member.

Thereafter, the set date of the AGM and all the Portfolio Descriptions are to be published to the Members of Easterns Touch to see who makes themselves available for selection.

At the AGM the available candidates are to be introduced to the attendees’ of the AGM. Where all the candidates must answer any questions that the attendees may have about them standing for Committee.

Voting Day will then be announced by should be the week following the AGM. On voting day, all players and non-players who have an interest in the Province are allowed to cast their votes for the Committee, either by Written, Sms or E-mail vote. But nothing received later than 6pm on Voting Day will be counted.

Votes will be tallied by the President, and he will then arrange to have meetings with the Selected Candidates regarding which portfolios they have in mind.

At the Year End Function the newly appointed Committee will be announced, and at the evening the Code of Honor will be signed along with the acceptance of Portfolios.

 

Players chosen to represent ETA will be officially capped for SATA (South African Touch Association) endorsed events. From time to time, unofficial derbies between provinces take place, which might or might not gain the acknowledgement from SATA. Players will be informed of such privileges.

In order for players, or coaches, to represent their Province they must become Members of ETA. This costs R180.00 per year per person. Non-playing persons, who have interest in the province, may also pay these fees and become Members at their own discretion,

These affiliation fees are non-refundable.

 

It is the ETA committee’s decision on how funds raised will be used. However, funds may only be used for the benefit of Eastern Touch. Full disclosure of the use of funds is available to any player, person or parties to view at any stage.

Each Member will hold their own ‘account’ with ETA, so that Members can pay money into the Easterns Standard Bank Account at any stage and still have fund available to them when they are selected to play for the province.

Once a Committee Member has had their Budgets approved by the General Secretary and President, the funds will be allocated to their respective Accounts. If the Committee Member stands down, all their Funds will be allocated to the new member in charge of their Portfolios.

 

All equipment, stock, excess merchandise, etc that are be purchased by a Committee Member will remain the property of ETA and must be given back to the Committee Member in charge of the items. I.e. all training equipment must be returned to the Technical Coaching Head, once any tournament has been completed.